Consignor intake: forms, online applications, and the process that works

First, the intake conversation

Before any form, agree on four things — out loud, and ideally on paper. Nearly every consignment dispute traces back to one of these being assumed instead of agreed:

• The split — what percentage the consignor receives when an item sells. Most stores set a default (60/40 in the store's favor is common) and negotiate per consignor for high-value goods.
• The period — how long items stay on the floor before they expire (90 days is typical), and what happens then: picked up, donated, or marked down.
• Pricing authority — who sets the price, and whether the store may run markdowns.
• Payout terms — how and when they get paid (e.g. monthly by e-transfer, or whenever the balance passes a threshold).

In Consignloop, the split and period are store settings applied automatically — and any consignor can carry their own custom rate, so the deal you agreed is the deal the software enforces on every sale.

Intake form #1 — the online application (no login needed)

Every Consignloop store gets its own public application page at a shareable link. Put it on your website, your Instagram bio, a Facebook page, or a QR code by the register — and "how do I consign with you?" becomes a link instead of a conversation.

• The applicant fills in their name, contact details, preferred payout method, and what they'd like to consign. It takes a minute, on any phone.
• You get an email, and the application appears on your Consignors page with a Review banner.
• Approve creates the consignor in one click — details filled in, their note preserved on the record, your default split applied. Decline is one click too. Nothing happens without you.

Your link lives in Settings → Store Profile → Consignor Application Link, with a copy button.

Intake form #2 — consignors enter their own items

Once someone is a consignor, give them a private portal login and (optionally) allow item submissions. Then item intake happens before they even visit:

• They enter each item from home — brand, category, size, color, condition, asking price — and see what their share would be at that price.
• Submissions land in your inventory as Pending, with an approval banner. Approve, adjust the price, or decline each one.
• Approved items go live with a barcode price tag ready to print when the item physically arrives.

Intake visits become "yes, bring these three in" — no typing while a line forms, no deciphering handwriting.

Intake form #3 — the printable counter form

For walk-ins during a rush, paper still wins. The free Operator's Handbook ends with a printable consignor intake form: contact details, agreed split, period, expiry policy, a ten-row item list, and a signature line. Photocopy a stack, fill it at the counter, and enter it into Consignloop when things quiet down.

What happens after intake

However the consignor and items arrive, Consignloop takes over from there: every item gets its own ID and barcode tag, an expiry countdown from your consignment period, and automatic split math on the day it sells. The consignor watches it all from their portal — what's in store, what sold, what they're owed — which is the single biggest reducer of "just checking in!" messages a consignment store can buy.

Frequently asked questions